Invoicing & Billing Coordinator

At the office
one to three years of experience


Meet Academic Software (Part of the Signpost Group), the global leader in licensing and deployment solutions for education.

Signpost offers solutions for educational institutions, staff, teachers and students in several European countries and is the market leader in Belgium. We adopt a service-oriented approach that combines connectivity, hardware, software, digital teaching methods and training.

You will be joining Academic Software, the team that specialises in software for schools. Academic Software acts as an intermediary for the purchase of software licences (such as Microsoft and Adobe) and offers an online software portal with more than 900 software titles for secondary and higher education.

We are currently looking for an Invoicing and Billing coordinator to support our growth and strengthen our entrepreneurial, dynamic team.


What does your day as a Invoicing and Billing coordinator look like?

As Invoicing & Billing Coordinator, you will play a key role in our finance team. You are managing the billing cycle from start to finish. You ensure that invoicing meets the specific requirements from the customer side and are in line with our contract. You track down customer billing issues and are responsible for resolving any discrepancies or delays.

In your role, you are the connecting link with the vendor relationship team. You monitor the process from purchase order to the client’s invoice and ensure the correct registration of the transactions in our systems.

You take the lead in the ‘Accounts receivable management’. You monitor outstanding clients, provide on a regular basis information on client accounts to the account managers and are in close contact with our financial institutions.

What are we offering you?

A versatile position in a company that is writing a strong growth story both locally and internationally. Your personal growth is central to this and you will join an enterprising, dynamic team with enthusiastic colleagues.

In addition to a competitive salary, you will receive additional fringe benefits such as:

  • A company car with fuel card

  • Eco cheques

  • Bonus plan (CAO90)

  • End-of-year bonus and holiday pay in accordance with PC200

  • Opportunity to follow training and courses

  • Group and hospitalisation insurance

  • A mobile phone with subscription

  • A laptop

  • Meal vouchers: € 6/ working day

  • Cafeteria plan

  • 20 statutory leave days + 6 ADV days (39-hour week)

Are you convinced or would you like more information about this vacancy? Contact us!

Whatsapp us +32472/09.39.59 or apply via the button at the bottom of this website

Is this vacancy not a match for you, but does Academic Software appeal to you and would you like to look for other information?

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As an Invoicing and Billing coordinator you possess the following skills:

  • You have some initial work experience behind you; experience in a similar position is an asset, but not a must.

  • Your drive and ambition to grow with us are essential and outweigh your degree.

  • You are an administrative & analytical jack-of-all-trades with social skills

  • You are a tireless team player who is willing to think along and jump in where necessary. You are prepared to go the extra mile when the situation calls for it.

  • Your mature attitude means you enjoy working independently, but also know when to ask for help.

  • Familiarity with accounting systems such as Exact, Navision or a similar system are a plus.

  • Excellent knowledge of both Dutch and English. In addition, you manage to speak to customers and suppliers in French.

Apply for this position!

Academic Software

The global leader in licensing and deployment solutions for education – providing 100% of an institution's digital tools via one self-service platform. Academic Software, part of the Signpost Group