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The hidden costs of manual software deployment in education

Written by Academic Software | Feb 24, 2026

Manual software deployment is often seen as part of daily IT operations. Applications are installed, licenses assigned, updates managed. It works, but at a cost that is rarely made visible.

Behind the scenes, manual processes consume time, reduce flexibility and limit strategic progress across the institution.

 

Problem 1: IT teams are stuck in operational mode

Time-consuming chores:

  • Packaging and deploying applications
  • Applying urgent security patches
  • Rolling back incompatible updates
  • Handling installations and troubleshooting
  • Managing activations and licenses
  • Supporting educators with software issues

 

Problem 2: Infrastructure rigidity and license inefficiency 

Common risks: 
  • Manual license assignment and removal
  • Limited visibility into active users
  • Licenses remain after students or staff leave
  • Paying for inactive accounts
  • Rigid, lab-based infrastructure

 Manual systems simply don’t scale in modern digital ecosystems.  

 

 

The solution: automated deployment

The Academic Software Deployment Platform:

  • Centralises and automates distribution
  • Provisions and withdraws licenses automatically
  • Integrates directly with vendors
  • Reduces operational pressure on IT
  • Restores control, transparency and flexibility

Deployment becomes structured and scalable, not a recurring problem. If you would like to see how the Academic Software deployment platform can support your institution, we would be happy to demonstrate it. Contact us now!